Job Title: Marketing & Office Coordinator
Reporting to: Managing Director, or designate
Hours: Up to 44 hours / week
Location: Canada, Toronto, in office 5 days / week
Company Overview:
Working on major infrastructure projects both in Canada, the US and overseas, Dr G. Sauer & Partners is a leading underground and geotechnical specialist with a passion for perfection, a dedication to quality and a commitment to innovation. Current involvement in Canada is on Metrolinx transit expansion projects in the GTA and in the USA on transit projects in Seattle, WA, Dallas, TX and New York City, NY. Dr. Sauer & Partners has a renowned reputation for delivering high quality and innovative design and engineering solutions. Our teams in the US and Canada are based in the main US offices in Herndon, VA, a satellite office in Portland, OR and the main Canadian office in Toronto, ON.
Purpose of the Role:
This is a dual-function role, with responsibilities split approximately 2/3 Marketing Coordinator and 1/3 Office Coordinator.
The Marketing Coordinator role is an important link between Office Administration, Marketing, Business Development (BD) and the roles and tasks are fluent and flexible to meet the company’s requirements. The Marketing Coordinator will support the Senior Business Development team in expanding the presence of Dr. Sauer & Partners in the USA and Canada by providing tailored marketing support for identifying and pursuing opportunities and expanding the reach of the company.
In the Office Coordinator capacity, the role will ensure the smooth and efficient operation of the office by supporting administrative functions, coordinating internal processes, and assisting with general office management tasks.
This is an opportunity to grow the role with the company.
Job Description:
Marketing Coordinator Role:
- Collaboration with the Head of Marketing in the London (UK) Office.
Supporting ad co-ordinating the full range of Business to Business (B2B) marketing activities in North America.
- Managing the booking of media advertisements and running the media plan for North America.
- Collecting, writing and proofreading marketing materials such as articles, project and service descriptions for promotional literature, and the company website.
- Project research for supporting the market awareness of the Business Development team.
- Supporting the development and production of printed and other marketing materials such as:
- Capability statements
- Company profile
- Product folders
- Project Sheets
- Managing and organisation of marketing and company events, exhibitions, lunch & learns, and industry conferences in USA and Canada.
- Supporting and proofreading proposals and RFQ/RFP responses.
- Maintenance and development of the company’s project database systems for:
- Project references / Project sheets
- Staff CVs
- CRM entries
- Innovation Hub
- Images and Photos
Office Coordinator Role:
- Filing, sorting, and archiving documents in accordance with company procedures.
- Performing high-volume photocopying, scanning, and printing tasks accurately and efficiently.
Assisting with document control, including version tracking and record retention.
- Supporting staff with data entry and basic record updates.
- Providing general administrative office support in the day-to-day operations of the office to ensure a smooth and efficient working environment
- Support the Human Resources / Office Manager with local HR and office tasks.
Other:
- Performing other marketing and administrative tasks as assigned by management.
Required Skills & Expertise:
- Knowledge in marketing, organisational, administration, representation, communication tasks.
- Solid understanding of marketing principles, especially in Business-to-Business marketing.
- Excellent English writing skills and the ability to communicate complex ideas.
- Working knowledge of production of both print and digital media.
- Database update, management and maintenance.
- Effective project management and strong prioritisation skills.
- Exceptional command of the English language, both written and spoken.
- French knowledge is a benefit.
- Creativity.
- Good team working.
- Interest in transit infrastructure and heavy civil design and construction processes.
Key Qualifications:
A degree in marketing is not esssential but an advantage.
Experience with QuickBooks Online is considered an asset but is not required.
Valid Passport and visa status to work in Canada and travel to USA and Europe.
Computer proficient with Microsoft Office and HCL Notes.
- Solid Adobe InDesign, Adobe Photoshop, and Acrobat, BlueBeam knowledge.
- Solid knowledge of Content Management Systems and Customer Relationship Management Sytems (CRM).
Benefits:
- Extended Health Care.
- Group Retirement Plan (including limited contribution matching).
- Excellent training and development including an annualised budget to spend towards training and financial support towards your professional dvelopment.
- 15 vacation days and 10 personal days.
- Annual company performance bonus scheme – subject to company performance.
Other Information:
- Permanent, full-time position.
- Start: Immediately.
- Competitive salary.
- Working from collaborative office environment near Subway Station.
Please submit your application and resume to our Toronto office: canada@dr-sauer.com
Equal Opportunities
The teams across our offices are dynamic and hardworking. They inspire great ideas, strive for innovation, and seek solutions to the most complex and challenging projects, and help make Dr. Sauer & Partners a rewarding place to work. We ensure that we recruit, retain, and promote a diverse mix of colleagues who are representative of the diversity of our local communities. This enables us to access a wide range of ideas, knowledge, and experience, allowing us to deliver technical excellence across our projects.
We thank you for your interest. Only candidates selected for an interview will be contacted. Dr. Sauer & Partners is committed to the principles of employment equity and encourages applications from women, visible minorities, and persons with disabilities.